Features to Look for in an Office Printer

If you are running a business, having a well-performing printer is important to keep all the documents at hand. This is because the right features of a printer can make a great difference in efficiency and productivity. In addition, the right office printer can help save money, which is the ultimate preference for every business. So, to choose the right office printer, there are a few features to look for.


The first feature is the printer resolution. Office printers with black and white printing should have a resolution of 600 x 600 DPI. However, a printer with 2400 x 1200 DPI is much better. On the other hand, if you have to purchase a colour printer, it’s better to opt for a printer with 4800 x 4800 DPI to ensure the colour prints come out well.


The all-in-one printers have grown in demand because there are multiple features and functions integrated into one unit. In addition, multifunction printers are more affordable than purchasing different appliances, such as a fax and scanner. So, just get your hands on one printer with scanning and faxing features.

Type of Scanner Element

The office printers are integrated with two types of scanner elements, and it’s important to understand the differences to yield better results. First of all, there is a charged coupled device scanner that is used for scanning the graphic files. Secondly, there is a colour contact scanner that’s used for scanning high-end text images.

Scanner Resolution

In addition to the printer resolution, you have to consider the scanner resolution as well. An office printer should have a minimum of 1200 x 600 DPI, but it doesn’t produce an accurate image. On the other hand, 4800 x 4800 DPI resolution is better for producing high-quality images with accurate details.

Ink and Paper Capacity

It can be pretty frustrating to replace the ink cartridge and add paper again and again, and it can also disrupt the workflow. For this reason, you can opt for laser printers because they have a higher toner/ink and paper capacity as compared to inkjet printers.

Privacy Features

Security and privacy are the two most important factors for businesses because there are sensitive business files, data, and documents. In addition, businesses have to store the clients’ information without risking confidentiality. So, make sure that printers are integrated with privacy protection features such as user authorisation, two-factor authentication for data communication, and stored data security.